Welcome to a commitment to sustainable development you can relate to.
Welcome to people who like people, to brilliant minds, tomorrow’s visionaries, challenge seekers, collaborators, and those with an entrepreneurial spirit in their DNA.
At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people. At CIMA+, we care about our people and make sure that they feel valued, appreciated, and part of the team. You could even become a shareholder in the company.
At CIMA+, we give you the freedom and flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.
Welcome to CIMA+
Job DescriptionCIMA+’s Project Management team is at the forefront of delivering construction projects across a wide range of industries, including institutional and heritage buildings, healthcare, public transportation, energy, infrastructure, and manufacturing. We pride ourselves on creating tailored project management solutions, guiding each project from start to finish. With a collaborative, transparent approach, we deeply understand our clients' vision and provide agile, effective solutions to navigate the complexities and uniqueness of every project. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!
Come join our Project Management team as we are in search of a Documentation & Administrative Assistant to work on complex projects in the Electrical Utilities sector, especially in Transmission & Distribution. In this role, you will collaborate with top-tier professionals and stakeholders. You’ll leverage your expertise to uphold excellence within our document management process.
We offer a flexible hybrid work model, enabling you to work from home AND our Vancouver office.
Primary Responsibilities
- Design and Optimize Processes: Plan and implement efficient document management procedures that support seamless project execution
- Provide Strategic Guidance: Recommend solutions aligned with client business needs and assist in selecting the best document management or project management platforms
- Enable Clear Communication: Ensure timely and accurate information flow across all project teams, fostering collaboration and alignment
- Protect Data Integrity: Oversee secure transfer and sharing of information in compliance with network security standards
- Maintain Accurate Records: Manage control logs and ensure proper documentation for all project activities
- Organize Documentation Lifecycle: Coordinate the reception, transmission, coding, classification, and archiving of all incoming and outgoing project documents
- Ensure Structured Organization: Plan document coding based on the Work Breakdown Structure (WBS) for clarity and consistency
- Deliver Insightful Reporting: Prepare and present project management reports that provide actionable insights for stakeholders
- Degree or technical training in administration, documentation, or a certificate in document and records management, or any other relevant education
- Minimum of three (3) years of experience in administration or information governance, ideally within engineering construction management environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, Teams, etc.) and SharePoint
- Effective communication abilities in English, including analytical skills, interpersonal communication, and presentations
- Ability to adapt rapidly and work in a fast-paced environment
The expected salary for this position is from $50,000 to $70,000 based on the richness and diversity of the candidate’s experience, training, skills and internal equity. The position or associated salary could vary depending on the profile of the candidate.
For more information, please contact Alina Souralay
#LI-Hybrid
At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.
Why choose CIMA+? Because we offer you:
- Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
- Employee and Family Assistance Program
- Retirement Savings Plan (RRSP) with up to 4% employer contribution
- As an employee-owned company, an annual opportunity to purchase shares for all employees
- Flexible work schedule in a hybrid work mode
- Work/Life balance policy across Canada
- 3-5 weeks of vacation, based on years of relevant experience
- Tailored training to improve your existing skills
CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.
Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).
In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.
Accommodations are available on request. Your Business Partner will process your request.
Find out about The CIMA+ advantage - CIMA+.
