Department Assistant

Huawei Canada has an immediate 12-month contract opening for a Department Assistant.

About the team:

The Distributed Data Storage and Management Lab leads research in distributed data systems, aiming to develop next-generation cloud serverless products that encompass core infrastructure and databases. This lab addresses various data challenges, including cloud-native disaggregated databases, pay-by-query user models, and optimizing low-level data transfers via RDMA. Teams within this lab create advanced cloud serverless data infrastructure and implement cutting-edge networking technologies for Huawei's global AI infrastructure.

About the job:

• Provide direct administrative and office management support to director and managers of the department as directed

• Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees

• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events)

• Minute taking and tracking meeting resolutions

• Basic system and document management for procurement projects

• Complete expense reports, pay invoices and other related duties

• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons

• Some personal assistant duties as required (lunches, errands)

• Other duties shall be assigned as required

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline

• Strong knowledge of office procedures and practices

• Fast learner and keen attention to details

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)

• Resourceful and flexible

• Strong English communication skills

• Strong organizational skills, time management skills and ability to schedule duties/projects (multi-task)

• Desire to contribute to a team environment

Additional Information:

Huawei Canada is committed to a fair, inclusive, and accessible recruitment process. If you require accommodation during any stage of the hiring process, please let us know and we will work with you to meet your needs.

All applications for this position are reviewed directly by our hiring team, we do not use artificial intelligence tools to screen or select candidates.