Coordinator, Commercial

About QuadReal Property Group 

QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description:

The Coordinator, Commercial provides support to the Senior Vice President (SVP), Commercial and the larger Office & Industrial team. Working closely with the SVP and other members of the National team, the Coordinator demonstrates a strong ability to be organized and professional and plays a vital role in ensuring a high level of communication within the Commercial Operations team on behalf of the SVP, Commercial. This role is a 16-month contract position.

Responsibilities:

• Providing direct administrative support to the Senior Vice President, Commercial and other members of the Commercial team. 

• Maintaining the SVP’s calendar, including scheduling meetings and conference calls, preparation of meeting materials and related tasks. 

• Assist in the preparation of presentations, memorandums, correspondence and reports on behalf of the SVP by identifying required information, researching background information, and gathering it from appropriate sources. 

• Coordination of travel arrangements for the SVP and other team members as required, including preparation and submitting of expenses. Documentation and management of meeting outcomes. 

• Liaise with the Office & Industrial team and external agencies on key and emerging priorities. 

• Coordinate administrative responsibilities for team and Operational Excellence initiatives – track progress, coordinate meetings and gathering of information, write SOPs to support etc.

• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc. 

• Attend, minute and distribute materials for scheduled management meetings. 

• Read and understand leases to support the SVP and other team members in responding to tenant questions.

• Coding invoices, expense reports, and corporate credit card expenses.

• Establish a consistent approach to parking operations. Review parking reports on national level and consolidate parking numbers monthly in parking report.

Experience and Qualifications:

• Experience - Minimum 5 years property management experience in commercial portfolios, with a focus on Class A office properties.

• Ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that arise.

• Ability to effectively collaborate with all levels of the business and develop / sustain cooperative working relationships with internal staff, vendors and external contacts. Adapt to different communication styles.

The expected annualized base salary range for this role is $60,000-$65,000.

#LI-TT1 #LI-Hybrid

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.

We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.