Coordinator, Administrative Operations, IJM Canada

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve. 

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking a Coordinator, Administrative Operations to provide operational and project support to IJM Canada.

The ideal candidate will be driven by the desire to provide support to the IJMC leadership team meeting rhythms and schedules for organization-wide initiatives, such as strategic planning, board meetings, prayer retreats, organizational reporting and meeting rhythms. Support extends to IJMC teams, where the Coordinator will effectively coordinate projects and manage resources for events.

This is a 12-month contract position with 3 weeks paid vacation and benefits (no access to RRSP).

This position is based in Ontario, Canada and reports to the Vice President, Advancement and Strategy, and is only available for candidates with the right to work in Canada.

Responsibilities:

Administration

• Support priority projects such as strategy progress reporting, operational planning, policy and standards compliance.

• Support the creation of documentation for meetings including all staff and board meetings.

• Manage leadership calendars and support the booking of organization or team meetings.

Events and Logistics

• Provide support to organization events, such as monthly and quarterly meetings, strategic planning rhythms, prayer retreats, and other organizational gatherings.

• Provide fundraising event including pre-event preparations, creating and shipping event materials, supporting the documentation of event results.

Project Support

• In partnership with other IJMC team members, support engagement of Shared Services or external consultants to create digital and print materials.

• Facilitate the effective management of projects in compliance with all project requirements and applicable policies and procedures such as the Data Privacy Policy.

Finance Administration Support

• Support credit card reconciliation and budget expense tracking.

• Provide back up gift processing support as needed.

General Tasks

• Complete administrative tasks as assigned such as supporting team gathering, office functioning, etc.

• Participate in IJM’s community of spiritual formation.

Qualifications:

Education & Experience

• 1-2 years of professional experience.

• 1-2 years experience project management.

• Proven ability to provide effective internal administrative support.

• Bachelor’s degree or equivalent.

Technical Competencies

• Working knowledge of Microsoft Office.

• Strong ability in written and oral communications.

• Prior experience using fundraising or sales related CRM, Salesforce preferred.

Critical Qualities:

• Eager commitment to IJM's Core Values: Christian, Professional and Bridge-Building;

• Proactive, innovative problem solver;

• Humble and resilient;

• Excellent relational judgment;

• Servant leader; and

• Result-oriented.

Application Process:

Upload Resume, Cover Letter & Statement of Faith* in one PDF document.

*What is a statement of faith?
A statement of faith should describe your Christian faith and how you see it as relevant to your involvement with IJM. The statement can either be incorporated into the cover letter or submitted as a separate document and should include, at a minimum, a description of your spiritual disciplines (prayer, study, etc.) and your current fellowship or place of worship.

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidates value congruence and thorough background, police clearance, and reference check processes.

IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.