Compliance Manager

We are seeking a detail-oriented Compliance Manager to join our team and support the ongoing compliance and integration needs of our growing portfolio of companies. This role is critical in ensuring that all post-closing integration tasks are completed smoothly, regulatory requirements are met across jurisdictions, and coordination with external advisors is managed effectively.

Location: Toronto / New York / San Francisco

Working Arrangements: Hybrid 

• Post-Closing Integration: Manage compliance-related activities following portfolio company acquisitions, ensuring timely and accurate execution of post-closing tasks identified during acquisition due diligence that require remediation or attention, filing and reporting requirements. Work closely with Beacon Legal, Accounting, and GM’s of Portfolio Companies to ensure smooth transition and integration.
• Regulatory Filings: Handle state and provincial filings in both the U.S. and Canada, including registrations, annual reports, and other compliance-related submissions. Support Legal and Finance teams in tracking outstanding compliance items and closing loops on open issues, ensuring no deadlines or obligations are missed.
• Entity Administration: Support the creation and registration of new companies, ensuring timely coordination of tax IDs, state/provincial registrations, and compliance calendars. Prepare and maintain required business documentation, including W-9 forms, EIN applications, DBA registrations, and other filings necessary for U.S. and Canadian entities.
• KYC Compliance: Gather, maintain, and organize “Know Your Customer” (KYC) documentation for our stakeholders.
• Advisor Coordination: Work directly with external counsel, accountants, and other advisors to manage entity-level compliance obligations and resolve issues as they arise.
• Compliance Oversight: Monitor and track compliance obligations across multiple portfolio companies, ensuring deadlines are met and risks are minimized, including managing completion and maintenance of required employment compliance documentation, including Form I-9 (Employment Eligibility Verification) and Form W-4 (Employee’s Withholding Certificate).
• Documentation & Reporting: Maintain organized compliance records, prepare reports for internal stakeholders, and support audits or due diligence processes as needed.
• Process Improvement: Assist in developing and streamlining compliance processes to increase efficiency and reduce risk across the portfolio.
• Regulatory Requests: Track and respond to CRA surveys, IRS correspondence, and other ad hoc information requests from regulatory authorities.
• Intellectual Property Portfolio: Create, manage, update and maintain intellectual property database across portfolio companies. Coordinate and manage external counsel in completion of any Intellectual Property Registrations (including trademarks, patents, etc).
• Ad Hoc Projects: Provide support on special compliance, legal, or finance-related projects as needed, such as responding to unique regulatory requests, assisting with due diligence, or handling time-sensitive filings outside the regular compliance calendar.

• 3+ years of experience in a compliance, corporate governance, paralegal, clerk or other legal support role (experience with portfolio companies or private equity/venture capital preferred).
• Familiarity with U.S. state and Canadian provincial corporate filing requirements.
• Strong organizational and project management skills, with the ability to manage multiple external advisors and deadlines across entities.
• Excellent communication skills for coordinating with external advisors and internal stakeholders.
• High attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office and/or Google Workspace; experience with compliance tracking software is a plus.