When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
Parexel FSP is looking for a Clinical Trial Coordinator with experience with budget negotiation.
This position is a hybrid position with 1-day minimum onsite requirement in Kirkland, Quebec.
Job Title: Clinical Trial Coordinator (CTC)
Position Purpose: The Clinical Trial Coordinator (CTC) is responsible for the following:
• Supports the Clinical Research Manager (CRM) and other team members through the life cycle of the study from study start up to study closure.
Organizational Relationships:
• Reports to Parexel assigned Line Management with day-to-day direction from Client. Refer to Organizational Chart for details regarding assigned role and associated reporting structure.
Primary Responsibilities:
• Trial and site administration:
o Tracking (e.g., essential documents) and reporting (e.g., Safety Reports).
o Ensure collation and distribution of study tools and documents.
o Update clinical trial databases (CTMS) and trackers.
o Clinical supply & non‐clinical supply management, in collaboration with other country roles.
o Manage Labeling requirements and coordinate/sign translation change request.
• Document management:
o Prepare documents and correspondence.
o Collate, distribute/ship, and archive clinical documents.
o Assist with electronic Trial Master File (eTMF) reconciliation. o Updating manuals/documents (e.g., patient diaries, instructions).
o Document proper destruction of clinical supplies.
o Prepare Investigator trial file binders.
o Execute eTMF Quality Control Plan.
o Obtain translations of documents.
• Regulatory & Site Start Up responsibilities:
o Provide to and collect from investigators forms/lists for site evaluation/validation, site start‐up and submissions in a timely manner.
o Obtain, track and update study insurance certificates.
o Support preparation of submission package for Institutional Review Board (IRB) / Ethics Review Committee (ERC) and support regulatory agencies submissions.
o Publish study results for Global Clinical Trial Operations (GCTO) and Regulatory Affairs (RA) where required per local legislation.
• Budgeting, Agreement and Payments: Collaborate with finance/budgeting representatives for:
o Development of country and site budgets (including Split site budget).
o Tracking and reporting of negotiations.
o Maintenance of tracking tools.
o Working knowledge of contract development, negotiation, approval, and maintenance (e.g., Clinical Trial Research Agreements (CTRAs)).
o Updating and maintenance of contract templates (in cooperation with Legal Department)
o Payment calculation and execution (investigators, vendors, grants
o Ensuring compliance with financial procedures.
o Monitoring and tracking adherence and disclosures.
o Budget closeout.
o Obtain and process Foreign Corrupt Practices Act (FCPA) documentation in a timely manner.
• Meeting Planning:
o Organize meetings (create & track study memos/letters/protocols).
o Support local investigator meetings (invitations, prepare materials, select venue, support where applicable).
• Completes training assigned by Client and/or EP, as necessary, including general training requirements, SOPs, and system and process related training.
• Adheres to EP and Client SOPs and processes.
Education and Certification:
• B.A./B.S. (Life Sciences preferred) or equivalent healthcare experience.
Skills and Experience:
• Minimum 1-2 years in Clinical Research or relevant healthcare experience. Note - Specific experience requirements may vary depending on the Country
• Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
• Hands on knowledge of Good Documentation Practices.
• Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
• International Committee on Harmonization (ICH) ‐ Good Clinical Practice (GCP) knowledge appropriate to role.
• Effective time management, organizational and interpersonal skills, conflict management.
• Effective communication with external customers (e.g., sites and investigators).
• High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
• Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
• Demonstrates commitment to Customer focus.
• Able to work independently.
• Proactive attitude to solving problems / proposing solutions.
• Positive mindset, growth mindset, capable of working independently with assigned tasks.
• Contributes to CTC team knowledge by acting as buddy /mentor and sharing best practices as appropriate/required.
Language Skills:
• Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills.
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