Chief Marketing & Digital Officer Administrative Assistant

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This is an onsite role [#LI-Onsite]

Are you interested in supporting the Chief Marketing and Digital Officer and Vice President, Digital Channels during a unique and transformative time at the LCBO? Reporting to the CMDO, you will provide a variety of confidential, accurate and efficient administrative, technical, and operational support to the Chief Marketing and Digital Officer and supporting teams.  You will coordinate meetings, manage schedules, develop presentations, create reports, respond to inquiries, proofread documents, and provide efficient administration of the daily operation and procedures within the department.

If you are passionate about anticipating the needs of the team and preparing them for success, then this is the role for you!

About the Role

• Submit agenda items and gather all necessary supporting documents for Audit, Governance and Board meetings, observing deadlines.
• Prepare internal and external business documents, communications, and presentations, including compiling information and researching responses.
• Proofread a variety of documents for spelling, grammar, clarity, and tone.
• Plan, coordinate and facilitate departmental meetings/workshops/events, attend, and transcribe meeting minutes.
• Co-ordinate all travel arrangements and approvals, including the provision of meals, transportation, and accommodation.
• Process requisitions and invoices, review, and track expenses, and log all credit card purchases monthly.
• Support departmental budget process.
• Help with new team members onboarding process.
• Partner with other Executive and Administrative Assistants within the LCBO.
• Flexible to take on other administrative responsibilities, team projects and ad-hoc projects as assigned.

About You

• Post-secondary diploma or degree.
• 5+ years of experience providing support services to multiple senior leaders in a corporate environment.
• Developed organizational and time management skills to manage conflicting deadlines and multiple priorities in a fast-paced environment.
• Superior attention to detail.
• Ability to communicate effectively, both verbally and written, at all levels of the organization, including senior levels.
• Intermediate knowledge of computer processing, including Outlook, Word, PowerPoint, Excel, Teams, Oracle, and SharePoint including a high skill level in the creation of engaging and visual presentations.
• Ability to research, assess complex topics or options, and make sound recommendations.
• An understanding of budget reports and their preparation.

We offer a comprehensive suite of benefits including:

• Health/Dental Benefits

• Access to an Employee & Family Assistance Program
• a Defined Benefit Pension
• Discounts on products and services via Workperks.

There is a world of opportunities at the LCBO…

Join an organization where you can be challenged while achieving your true potential. A place where you can make a positive impact supporting Ontario business and communities. Discover a safe, healthy, diverse, inclusive, and accountable workplace where your wellbeing is our top priority. At the LCBO, your contributions are respected and valued.  Be part of our journey as we invest in people and technology to transform an organization. There really is a world of opportunities at the LCBO.

We foster a culture of inclusion and belonging, so everyone feels valued, respected, and heard. The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act. If contacted for an interview or employment opportunity, please advise if you require an accommodation.

Please submit your resume via Workday by 11:59pm on the deadline date.  We appreciate your interest and advise that only those selected for an interview will be contacted.

The LCBO collects and uses the personal information you provide under the authority of the Liquor Control Board of Ontario Act, 2019, SO 2019, c 15, Sch 21, Section 3 and in compliance with the Freedom of Information and Protection of Privacy Act for the sole purpose of processing your job application.  When you click “Apply with LinkedIn” you are agreeing to share your information with our service providers engaged by us in connection with recruitment and human resources related activities.

If you have any questions concerning the LCBO’s collection and use of personal information, please contact the Freedom of Information and Privacy Office.

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The LCBO is an equal opportunity employer and committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.