Administrative Coordinator, Haematology R&D

At AstraZeneca, we pride ourselves on crafting a collaborative culture that champions knowledge-sharing, ambitious thinking and innovation – ultimately providing employees with the opportunity to work across teams, functions and even the globe.

Recognizing the importance of individualized flexibility, our ways of working allow employees to balance personal and work commitments while ensuring we continue to create a strong culture of collaboration and teamwork by engaging face-to-face in our offices 3 days a week. Our head office and BlueSky Hub in downtown Toronto are purposely designed with collaboration in mind, providing space where teams can come together to strategize, brainstorm and connect on key projects.

Our dedication to sustainability is also central to our culture and part of what makes AstraZeneca a great place to work. We know the health of people, the planet and our business are interconnected which is why we’re taking ambitious action to tackle some of the biggest challenges of our time, from climate change to access to healthcare and disease prevention.

Job Description:

This Administrative Coordinator will focus on providing high level PA support to Haematology Clinical Development leaders and teams based globally. We are looking for an enthusiastic, driven and flexible individual with experience of working at senior level in a fast-paced, complex, global environment.

Responsibilities:

• Proactive calendar management, identifying and resolving conflicts
• Coordinate complex travel, congress registration, other meetings, and off-site events in different time zones, in line with AZ policy
• Work collaboratively with global colleagues to deliver a lean, consistent and professional global support service, including knowledge sharing and training within the Haem BPO & Admin network.
• Be an expert in using technology to efficiently complete tasks and propose technology-based solutions
• Manage and create Purchase Orders. Experience using Coupa is preferred.
• Lead or support special projects focused on operational excellence, communications, or business improvement initiatives.
• Contribute to high‑quality presentations, reports, briefing materials, and documents under tight timelines, often from incomplete or draft inputs.
• Plan, organize, and schedule own workload, so that all activities are completed accurately and on time.
• Event and Engagement Management: meetings, town halls, team-building activities, and leadership visits/fireside chats; manage venues, catering, AV/IT support, and day-of execution.
• Coordinate global onboarding for new starters and return/retrieval of equipment for leavers.
• As a member of the administrative support community, provide back‑up support, knowledge sharing, and contribute to the development of best practices and standard ways of working.

Qualifications:

• Significant experience in the PA arena
• Excellent technical skills, proficient in Microsoft Outlook, PowerPoint, MS-Teams and SharePoint Online
• Entrepreneurial thinking with respect to use of future technologies
• Good communication and interpersonal skills
• Fluent English skills
• Experience and confidence using virtual meeting technologies
• Ability to manage multiple projects/tasks/assignments simultaneously and effectively
• Strong customer service skills
• A high degree of personal credibility when interfacing with organizations internal and external to AZ
• A strong self-starter

Preferred Experience:

• Experience of working in a pharma or healthcare environment

Great People want to Work with us! Find out why:

• GTAA Top Employer Award for 11 years

• Top 100 Employers Award

• Canada’s Most Admired Corporate Culture

• Learn more about working with us in Canada

• View our YouTube channel

Are you interested in working at AZ, apply today!

AstraZeneca is an equal opportunity employer that is committed to diversity and inclusion and providing a workplace that is free from discrimination. AstraZeneca is committed to accommodating persons with disabilities. Such accommodation is available on request in respect of all aspects of the recruitment, assessment and selection process and may be requested by emailing [email protected].

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AstraZeneca is committed to providing fair and equitable compensation opportunities to all colleagues. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The range provided in this posting represents an offer pay range used in a majority of situations. The base pay offered will vary depending on multiple individualized factors, including the candidate's skills and experience, job-related knowledge, and other specific business and organizational needs.  In some cases, offers outside the range may also be considered to address unique circumstances.

In addition, our permanent positions offer an annual Variable Pay Bonus/Short Term Incentive opportunity as well as eligibility to participate in our equity-based long-term incentive program (if applicable to role).  Benefits offered for permanent roles include a competitive Flex Benefits & Retirement Savings Program, 4 weeks’ paid vacation, and annual Personal Days. Fixed Term Contract/Temporary positions (excluding students) are offered a Contract Benefits Program.

We are using AI as part of the recruitment process.

This advertisement relates to a current vacancy.