AP Coordinator

OPPORTUNITY 

Exciting opportunity to join Fengate’s newly formed accounts payable/receivable shared services function, supporting our Real Estate, Infrastructure, and Private Equity businesses.    

Working alongside Fengate’s finance teams and reporting to the Supervisor of Accounting Operations, the successful candidate will support a streamlined accounts payable, credit compliance and tax compliance reporting process.  

KEY RESPONSIBILITIES 

• Enter details for 200+ monthly invoices into ERP system for one master fund, 9 corresponding sub-funds, and 41 properties within Fengate’s development portfolio, ensuring appropriate coding for job costing and other financial metrics. 

• Monitor property spend and escalate appropriately when invoices drive costs above approved budget. 

• Leverage the available AP tools and systems to ensure vendor invoices are processed accurately and efficiently, with the appropriate approvals, in a timely manner. 

• Work with new vendors obtaining the required information and testing prior to releasing any payments. 

• Reconcile vendor statements and communicate with vendors on payment queries, and accurate billing requirements. 

• Work closely with internal stakeholders to promote the use and understanding of accounts payable policies, systems, and procedures across the organization. 

• Collaborate with accounts payable team members to ensure firm-wide chargebacks are allocated appropriately. 

• Collaborate with development management and accounting teams to prepare related party development, asset, property management invoices monthly. 

• Prepare payables for payment (EFT, wires, cheques) and assist in cash management procedures. 

• Assist financial reporting team in the monthly, quarterly, and year-end close of accounts payable. 

• Responsible for all development management mail and sharing with the appropriate team members. 

• Required to make weekly visits to bank to ensure deposit of all development cheques received. 

• Other related duties as required or assigned.

KEY QUALIFICATIONS 

• Bachelor’s degree in finance, accounting, business administration, or a related field. 

• Proven experience (2+ years) in accounts payable role. 

• AP experience for multi-entity organization is preferred. 

• Proficiency working with Yardi or similar enterprise resource planning (ERP) system is highly desired. 

• Outstanding communication and interpersonal skills. 

CORE COMPETENCIES 

• Being Authentic – Inspiring trust and being courageous.  

• Focusing on Performance – Being accountable and driving results. 

• Understanding Stakeholders – Knowing the needs of those who rely on you.  

• Building Effective Relationships – Collaboration and communication.  

LOCATION 

The position will be based out of the Oakville office. Fengate offers a Work-Flex policy where employees are allowed to work remotely up to 3 days per week.  

Fengate is an equal opportunity employer, we strive to attract and retain a diverse workforce and are committed to promoting diversity, equity, inclusion, and belonging in the workplace. It is a core priority at Fengate to create, operate with, and continuously grow and sustain an inclusive culture that respects and connects the diversity of our team, our clients, our partners, and the communities we work in.  

We are committed to providing accommodation for persons with disabilities. If you require accommodation, we will work with you to meet your needs. 

We thank all applicants for their interest in this position; however only candidates selected for an interview will be contacted.