Administrative & Marketing Assistant (10 month contract)

Accelerate your success at Colliers.

Why Colliers?

As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.

A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.

**this is a hybrid, 10 month contract based out of Downtown Toronto, ON location (4 days in office)**

Who you are:

Are you looking for a job where you will play a significant role in the overall success of the team through your administration and customer service skills? Does your experience include providing excellent customer service, both internally and externally, in a rapidly changing environment? Do you have experience in an administrative support role?

You have a proven sense of organization, and you are detailed oriented. You aim for a high standard of quality in everything you do. Your positive customer service-oriented attitude ensures that you thrive in a fast-paced environment with tight deadlines. You are versatile and welcome variety in your work. A work environment where the days are not the same is a great stimulus to you. You also enjoy learning, collaborating, and exchanging ideas with others to produce extraordinary results.

What you bring:

• 1 - 3 years of administrative/team support experience in a professional environment, real estate highly preferred.

• Interest and ability to use new technology (customer relationship management systems, billing, DocuSign, Adobe Pro etc.)

• Proficient in intermediate functions including MS Word, Excel, PowerPoint.

• Experience conducting research through MLS, MPAC, RealNet, and/or the Internet if required.

• Exceptional administrative skills: demonstrated ability to prioritize and handle multiple tasks in day-to-day work in an accurate manner.

• Attention to detail, team-focused attitude and an ability to operate autonomously.

Bonus skills and experience:

• Commercial real estate experience a plus

• Bachelor's degree preferred

What success looks like:

• You have strong capacities in planning, organization, and prioritization of tasks to complete any project entrusted to you.

• You will work with advisors and brokerage project specialists to draft and edit listing documents (exclusive and multiple listing service agreements), update internal CRM and internal signage databases.

• You will liaise with internal departments and external vendors to process requests for property signage using a variety of applications such as jotforms/google docs.

• You will assist in management and coordination of transaction and due diligence processes – sign backs, going firm, amendments, subject removals, closing documentation, deposit monies, processing trade records and following up on overdue invoices. Entering deal sheets and submitting completed trade record and supporting paperwork to Deal Administration team.

• You are confident in your ability to maintain a good relationship with clients and colleagues in various departments (data, research, marketing, and brokerage project specialists).

• You are confident in your ability to coordinate information for clients, recent lease/sale reports, availability information, other required documentation.

• You will provide general office support through file management, organizing and documenting distribution and Salesforce contacts, meeting coordination and note taking, general office maintenance, invoicing, etc.

#LI-AS1

#LI-Hybrid

What we offer: 

Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.

Career growth: Advance your career and achieve your goals with industry-leading training and development programs.

Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.

Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.

Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion

Global network: Join a global team of 23,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.

Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at [email protected].