JOB SUMMARY
The Administrative Lead will report to the Manager, Late Stage Oncology Operations. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the Chief Development Officer. In this role, responsibilities include (but are not limited to) heavy calendar management, coordination of meetings, request and assembly of briefing materials, arranging travel and itineraries and expense report preparation. As a working professional, you will be expected to handle tasks independently and in a proactive manner. This position will also work on planning select meetings and events.
JOB RESPONSIBILITIES
- Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance.
- Coordinate travel arrangements (ground, air, rail) and provide detailed itineraries.
- Prepare and submit expense reports for review and perform reconciliations.
- Organize teleconferences, videoconference and in-person meetings and ensure all technologies needed are available and operational.
- Request and prepare daily briefing materials for meetings in advance.
- Maintain and replenish office supplies as needed.
- Manage and update distribution lists, organizational chart, key meetings document.
- Lead logistics and planning of meetings and events (e.g. LT meetings/team events, Year Beginning Meeting, Town Halls etc.).
- Serve as thought partner to the leadership to enhance culture and connectivity in the organization and conduct activities in support of this.
- Proactively and independently organizes and expedites workflow and initiates follow-up when necessary to ensure deadlines are met.
- Collaborate with administrative peers on department-wide initiatives and events as needed.
BASIC QUALIFICATIONS
- Bachelor's degree preferred.
- 10 years administrative assistant experience preferred.
- Minimum of 5 years' administrative experience supporting a Senior Leader preferred
- Experience that demonstrates ability to proactively carry out personal or Executive Assistant functions proficiently
- Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines
- Self-motivated and able to work independently as well as part of a team
- Excellent communication and interpersonal skills
- Demonstrate resourcefulness with proven ability to anticipate needs, prioritize responsibilities, manage multiple priorities with tight timelines, and take initiative
- Using good judgment while working with highly sensitive, confidential material and information
- Demonstrated strong self-starter, independent, pro-active, and self-motivated
- Must have the ability and professional demeanor to interface with senior management, international colleagues and important external stakeholders and must be able to exhibit good judgment in handling confidential information
- Possess excellent communication skills with an ability to respond with professionalism in verbal and written communications with all levels of the organization
- Extremely detail oriented, quick learner and possess the ability to work under pressure for extended periods of time
- Proficiency in MS Word, OneNote, MS Teams, Excel, PowerPoint, and Outlook are essential
PREFERRED QUALIFICATIONS
- Multitask in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic.
- Knowledge of the pharmaceutical industry and healthcare environment
- Ability to identify priorities and exercise sound judgement in accomplishing work in appropriate order.
- Demonstrate speed and accuracy in administrative skills.
- Knowledge of Microsoft Office, Teams, teleconferencing programs and other internal Pfizer programs and systems.
- Handle all duties with a high degree of integrity, professionalism, and confidentiality.
- Comfortable interacting with senior leaders.
- Proficient writing, analytical and problem-solving skills.
- Ability to communicate effectively, follow oral and written instructions, and work well independently and proactively as well as part of a team.
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Occasional evening or weekend work or travel as business necessitates
Additional Information:
- Work Location Assignment: Hybrid
- Eligible for Employee Referral
- Last Day to Apply: March 31, 2025
The salary for this position ranges from $32.70 to $54.50 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company's policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life's moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site - U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - Washington - Bothell location.
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States.
Administrative
