Provide part-time administrative support: answer phones, manage documents (print/scan/file), schedule meetings, assist with data entry across company software, sort mail, and support shipping/logistics and billing documentation.
With over 15 years experience, Quest Audio Visual is a locally owned and operated audio visual company specializing in conferences, festivals, trade shows, corporate meetings, galas, weddings, product launches, media events, and more! Dedicated to bringing top of the line technology to our clients, including event planners, venues, and marketing agencies alike. Quest Audio Visual has been recognized as Canada’s fastest-growing full-service audiovisual company. In addition to serving the GTA and surrounding areas, Quest Audio Visual is proud to support our clients across the world (15+ countries and counting).
We are currently seeking to hire a Part-Time Administrative Assistant to join our growing team.
Job Responsibilities Include:
- Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed. Check general voicemail box as needed.
- Retrieve, organize, print, scan, file, and archive company documents in accordance with company policies and procedures
- Review documents to locate, edit and communicate information as needed
- Manage company board rooms and schedule meetings accordingly
- Assist in data entry and data retrieval activities interfacing various company software platforms
- Sort and deliver company mail to the appropriate internal recipients
- Assist in document preparation in support of shipping, logistics, and billing activities
Requirements
- Previous experience in a customer support role
- Attention to detail and good time management skills
- Proficient in Microsoft Excel, Word, Outlook.
- Experience with Microsoft Dynamics AX, Adobe Acrobat DC, or DocStar a plus
- Experience with ZOHO or other CRM, a plus
- Excellent interpersonal and communications skills for working with customers and in-house personnel. Must be an effective communicator (verbal and written)
- Ability to work independently in a fast-paced environment while focusing on the task at hand
- Customer focus and adaptability to different personality types
- Ability to multi-task, set priorities and manage time effectively
BenefitsBenefits
- Friendly work environment.
- Casual dress.
- Fair compensation.
- Part of a team and work family.
Similar Jobs
Healthtech • Biotech • Pharmaceutical
Provide administrative and digital support for the Low Back Rapid Assessment Clinic and Arthritis Program. Manage CMS user onboarding, training, and support; triage inbox and phone inquiries; coordinate webinars, meetings, and resources; maintain data, contacts, shared drives, and reports for quality and quarterly reporting. Support clinical and administrative leads and collaborate with vendors and stakeholders to improve user experience.
Top Skills:
CmsData Management SystemsShared DriveVideo ConferencingWebinar Platforms
Professional Services • Real Estate • Manufacturing
Provide administrative and document-control support across multiple construction projects: manage meeting logistics/minutes, maintain SharePoint and Procore records, support subcontract/purchase order tracking, assist billing and job-cost entries, prepare client reports, coordinate project closeout, and support site and project teams with ad hoc administrative tasks.
Top Skills:
BluebeamDocusignMS OfficePremierProcoreSharepointTextura
Professional Services • Real Estate • Manufacturing
Provide administrative and document-control support across multiple construction projects: manage meeting logistics and minutes, maintain SharePoint and Procore files, assist with subcontracts and purchase orders, support billing and job cost tracking, prepare client reports, coordinate project closeout and site needs, and support project teams with ad hoc administrative tasks.
Top Skills:
BluebeamDocusignMS OfficePremierProcoreSharepointTextura
What you need to know about the Toronto Tech Scene
Although home to some of the biggest names in tech, including Google, Microsoft and Amazon, Toronto has established itself as one of the largest startup ecosystems in the world. And with over 2,000 startups — more than 30 percent of the country's total startups — Toronto continues to attract new businesses. Be it helping entrepreneurs manage their finances, simplifying business operations by automating payroll or assisting pharmaceutical companies in launching new drugs, the city's tech scene is just getting started.
