Administrative Assistant

You provide administrative and secretarial support to a Managing Director, managers and other members of your unit as needed. You actively help coordinate, plan and prioritize your unit’s management activities. Your work involves complex relationships and business priorities. You interact with many different stakeholders, including IT. You proactively and independently make decisions and carry out tasks in accordance with business requirements. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to:

• Carry out administrative tasks (draft, revise, update and format documents for various departments, etc.) Manage schedules, coordinate meetings, prepare presentations, and provide general office support

• Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.)

• Help your superior manage their agenda, mail, emails and phone calls. Liaise with internal teams to ensure effective communication, schedule updates, and action items are tracked and followed through

• Coordinate the preparation of deliverables for decision-making bodies

• Plan and attend management committee and other meetings. Draft reports and minutes and follow up as needed

• Create, format, and organize internal and external documents on SharePoint, ensuring that all files are current, easily accessible, and properly categorized

• Handle the unit's budget process. Carry out budget preparation activities and identify and explain variances

• Coordinate and troubleshoot IT requests from various users.

What we offer*

• Competitive salary and annual bonus

• 4 weeks of flexible vacation starting in the first year

• Defined benefit pension plan that provides predictable, stable income throughout retirement

• Group insurance including telemedicine

• Reimbursement of health and wellness expenses and telework equipment

* Benefits apply based on eligibility criteria.

What you bring to the table

• College diploma in Business Administration, Office Administration, Management or in a related field

• A minimum of one year of administrative experience with a strong focus on data management, reporting, and office systems

• Please note that other combinations of qualifications and relevant experience may be considered

• Expertise in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook), SharePoint

• Proficiency with Power BI or other data visualization tools is considered an asset

• Proficiency in creation, analysis and interpretation of reports and datasets

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

#LI-Hybrid

Trade Union (If applicable)

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Family

Administration (FG)

Unposting Date

2025-04-2