The Administrative Assistant will support the Sports unit leaders by managing schedules, organizing documents, and ensuring smooth operations during busy times.
We are Dulcedo
At Dulcedo, talent management is not about volume - it’s about strategy, structure, and long-term vision. We are a full-service talent management agency specializing in the representation of creators, influencers, athletes, models, and entertainment talent across North America and internationally. Our mission is to build scalable, sustainable careers for our talent while delivering white-glove service to the brands and partners who collaborate with them. We believe in strong systems, thoughtful recruitment, and intentional growth, not short-term wins or reactive hiring.
Dulcedo is the largest multidisciplinary talent management group in Canada and a recognized leader across the US and North American markets. We manage the global careers of 500+ models, hundreds of Olympic and professional athletes, and a growing roster of top-tier digital creators, influencers, and streamers. With offices in Montreal and Toronto and an extensive network across Los Angeles, New York, Miami, and beyond, Dulcedo operates at the intersection of talent, culture, and entertainment.
Above all, Dulcedo is a people-first organization. Our team is made up of ambitious, collaborative, and high-performing individuals who care deeply about culture, integrity, and impact. Proudly certified as a Great Place to Work, we foster an environment where people are empowered to grow, challenge themselves, and do meaningful work alongside industry-leading talent.
The Opportunity: We’re hiring an Administrative Assistant to support our 2 amazing leaders within Dulcedo’s Sports unit and become their trusted right-hand person. This is a high-trust, admin-heavy role focused on keeping operations organized, fast, and smooth - especially during busy seasons and high-volume moments (aka when things get exciting). Phoebe and Thomas are actively shaping the future of our Sports division, and they’re looking for someone reliable, sharp, and proactive to help keep everything running behind the scenes.
This role is perfect for someone who loves structure, thrives on being the person who “keeps it all together,” and wants to build a long-term career in an Admin path. While you’ll be supporting a fast-moving sports team, this is a true operations role with real impact - you’ll be the glue, the calm, and the efficiency behind the magic. Perks - you get to work from home every if you wish!
Responsibilities
- Become an extension of our 2 Team Leads by supporting high-volume admin coordination in a range of activities
- Manage calendars, scheduling, invites, and internal follow-ups on their behalf
- Keep tracking tools clean and organized (folders, docs, lists, spreadsheets, etc.)
- Ensure key info is properly filed in Zoho and internal systems
- Support day-to-day organization of priorities, documents, and deadlines
- Create templates, trackers, recaps, and internal coordination notes
- Handle routine admin requests quickly, efficiently, and with attention to detail
- Communicate clearly with internal teams to keep workflows moving
- Maintain structured and easy-to-navigate files for the whole team
- Anticipate needs, stay one step ahead, and help reduce the “last-minute chaos” factor
Ideal Candidate
- Experience in an administrative, assistant, or coordination role from any industry!
- A clear desire to build a long-term career in Executive Assistant / Admin support
- Strong organizational skills, task management, and follow-through
- Confident handling multiple priorities in a fast-paced environment
- Professional communication skills (written + verbal)
- Comfortable with Google Workspace (Docs, Sheets, Calendar) and learning new tools
- Experience with a CRM or ATS is an asset (Zoho is a plus)
- Calm under pressure, reliable, and detail-oriented
- Based anywhere in Canada, but available to work Eastern Time hours
Life at Dulcedo!
- Unlimited Paid PTO : Yes, really. Enjoy true work–life balance with the freedom to take the time you need, when you need it!
- 12 Monthly Personal Days : One extra day off every month to recharge and relax
- Flexible Work Environment : Minimal office attendance for those near our hubs, giving you room to adapt your schedule with ease.
- Montreal & Toronto Offices : Snacks, great vibes, and pet-friendly spaces. What more could you ask for?
- Remote Work : Ideal for our travellers, expats, and digital nomads who want to grow their career without staying in one place.
- Freestyle Fridays : We wrap up at 2:00 PM ET every Friday. Long weekends, every week.
- Comprehensive Insurance : Dental, vision, and medical coverage for you and your loved ones.
- Room to Grow : Take advantage of real internal mobility in a fast-growing company where “sky’s the limit” isn’t just a saying.
- The Best of Both Worlds : A vibrant startup spirit backed by 15+ years of experience and the stability of a well-established organization.
This posting represents an immediate opportunity to join our team. We will take the time to carefully review all applications, and we sincerely thank you in advance for your interest. Please note that only candidates selected for an interview will be contacted. Thank you for your understanding, and best of luck!
Top Skills
Calendar
Docs
Google Workspace
Sheets
Zoho
DULCEDO Management Toronto, Ontario, CAN Office
67 Mowat Ave, Suite 433 , , Toronto, Ontario , Canada, M6K 3E3
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