Accounts Receivable Specialist (Hybrid)

Position Summary  

Reporting to the Accounting Manager, the Accounts Receivable Specialist is a support staff in the finance team responsible for invoice and vendor support. They have prior experience in administration and are looking to build upon that experience by taking on a more specialized role.

Responsibilities

• Maintain accounting ledgers by verifying and posting account transactions including sales orders, invoices, and cash receipts. 
• Verify all customer invoices to ensure correct billing information is present and up to date. 
• Maintain the accounts receivable ledger and incoming payments in compliance with financial policies and procedures. 
• Monitor all customer accounts to identify discrepancies in payment received, and to follow up for any outstanding information/documentation (i.e. chargeback support, remittance advice, etc.) 
• Monitor and apply discount opportunities with customers paying according to predetermined payment terms and/or via preferred payment methods. 
• Contact customers/sales staff to resolve sales order, invoice, credits and/or payment discrepancies. 
• Verify customer accounts by reconciling monthly statements and related transactions. 
• Verify coding of all invoices produced from the ERP System. 
• Liaise with functional managers and employees to ensure timely and accurate review of chargebacks and/or other miscellaneous sales discounts/deductions. 
• Onboard/setup new customers in the ERP system, as applicable.
• Other duties as assigned. 

Qualifications 

• Bachelor's degree in accounting or finance. 
• Experience with ERP system or accounting software.
• Ability to work well under pressure and meet deadlines while remaining well organized.
• Good computer skills with experience in MS Office, particularly MS Word,
• Excel and any accounting packages.  
• Excellent written and verbal skills.