Supports accounts receivable operations by posting transactions, verifying invoices, reconciling customer accounts, applying payments and discounts, resolving billing discrepancies, reviewing chargebacks, and onboarding customers in the ERP system. The role also maintains accurate ledgers, follows financial policies, and collaborates with customers, sales staff, and internal managers to resolve payment and documentation issues.
Who we are
Since starting with a single family-owned artesian spring in Canada, Flow has grown rapidly. And our commitment to providing naturally alkaline, naturally delicious spring water without the plastic bottle has grown as well. As a Certified B Corporation, Flow meets the highest social and environmental standards. From our 100% recyclable, 68-75% renewable packaging to our minimal use of natural resources, Flow works to provide sustainable hydration and to protect our planet for generations to come.
Position Summary
Reporting to the Accounting Manager, the Accounts Receivable Specialist is a support staff in the finance team responsible for invoice and vendor support. They have prior experience in administration and are looking to build upon that experience by taking on a more specialized role.
Responsibilities
- Maintain accounting ledgers by verifying and posting account transactions including sales orders, invoices, and cash receipts.
- Verify all customer invoices to ensure correct billing information is present and up to date.
- Maintain the accounts receivable ledger and incoming payments in compliance with financial policies and procedures.
- Monitor all customer accounts to identify discrepancies in payment received, and to follow up for any outstanding information/documentation (i.e. chargeback support, remittance advice, etc.)
- Monitor and apply discount opportunities with customers paying according to predetermined payment terms and/or via preferred payment methods.
- Contact customers/sales staff to resolve sales order, invoice, credits and/or payment discrepancies.
- Verify customer accounts by reconciling monthly statements and related transactions.
- Verify coding of all invoices produced from the ERP System.
- Liaise with functional managers and employees to ensure timely and accurate review of chargebacks and/or other miscellaneous sales discounts/deductions.
- Onboard/setup new customers in the ERP system, as applicable.
- Other duties as assigned.
Qualifications
- Bachelor's degree in accounting or finance.
- Experience with ERP system or accounting software.
- Ability to work well under pressure and meet deadlines while remaining well organized.
- Good computer skills with experience in MS Office, particularly MS Word,
- Excel and any accounting packages.
- Excellent written and verbal skills.
Flow Hydration Toronto, Ontario, CAN Office
Toronto, Canada
Flow Hydration Aurora, Ontario, CAN Office
145 Industrial Parkway South, Aurora, Canada, L4G 3V5
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