Accounting Coordinator

The Ontario Securities Commission (OSC) is the statutory body responsible for regulating Ontario’s capital markets in accordance with the mandate established in the provincial Securities Act and the Commodity Futures Act. The mandate of the OSC is to provide protection to investors from unfair, improper or fraudulent practices, to foster fair, efficient and competitive capital markets and confidence in the capital markets, to foster capital formation, and to contribute to the stability of the financial system and the reduction of systemic risk. This mandate is performed through policy, operational, and enforcement activities. The OSC also contributes to national and global securities regulation development.

We offer a diverse, fair, and flexible work environment and take pride in our challenging and rewarding work.

The Finance and Administration Division exercises leadership through its strategic allocation of financial resources and managing of financial risks proactively to meet OSC regulatory responsibilities. The division provides financial management and analysis, budgeting and forecasting, treasury, procurement and contract management services. In addition, the division is responsible for Administration, providing workplace design and facilities management services.

Summary

Reporting to the Manager, Finance, the Accounting Coordinator focus in Revenue and Accounts Receivable.

The Accounting Coordinator provides accounts receivable processing services and oversees the receipt and validation of all incoming payments for compliance with financial policies and procedures. This position is also responsible for performing financial transactions, including verifying, classifying, computing, posting, recording, and reconciling accounts receivables' data in support of the Ontario Securities Commission.

The Accounting Coordinator also provides administrative support for other financial and compliance services.

Key Duties and Responsibilities

REVENUE

Invoicing and Revenue Entry

• Generate and submit invoices for management approval, and input to appropriate accounts within OSC’s recording systems

• Create batch files, including supporting documentation, and after review upload to create complete on-line records

• Reconcile batch transactions

• Process, record and deposit all methods of revenue transactions in accordance with approved accounts receivable procedures

• Process credit notes

• Liaise with regulatory branches to reconcile payments and determine appropriate account allocations

• Investigate and analyze all electronic funds transfers, wire transfers and other forms of electronic payment and ensure allocation to correct account receivable. Perform follow-up analysis as required 

• Review co-workers work as a secondary check as required.

Accounts Receivable

• Monitor and manage all accounts receivable activity

• Perform reconciliations to confirm OSC systems (Workday) and bank records are consistent

• Coordinate accounts receivable information with management and staff in Finance and other program areas

• Update systems to record returned cheques and follow-up on collection activity

• Issue reminder notices and collection letters and follow-up on overdue accounts

• Follow up with market participants with overdue accounts on collections

• Provide overdue accounts reports and analysis to management on a monthly basis

• Perform daily reviews of bank records for to verify all transactions have been appropriately approved.

• Update customer files and accounts receivable files to reflect all related activity

General

• Post approved batches, ensuring to capture key supporting documents

• Post approved General journal entries

• Compile all relevant data for the public release of Executive and Management expense disclosure reports

• Prepare monthly reports on Key Performance Indicators

• Support internal and external year-end audit processes by providing information, reports, and statistics 

• Maintain a manual and electronic filing system for all revenue and accounts receivable related documents

• Provide support to other Finance areas as required

• Maintain awareness of trends in the accounts receivable field to support OSC with continuous process improvement

Qualifications

• Completion of a 2-year community college diploma in finance, business, accounting, or a related field

• 1-3 years of accounting related experience in an accounting department including experience in reconciliation processes

• Intermediate level proficiency in Excel is required to create and run reports, perform data analysis, and utilize formulas and pivot tables.

• Strong oral and written communications and customer service skills is essential to engage with varied audiences across very different disciplines to provide an understanding on policy, practices, and other work-related topics

• Strong analytical, evaluative, and problem-solving abilities

• Ability to work independently under general supervision with support available in unusual circumstances or to escalate issues

• Strong attention to details and organizational skills

• Ability to document process and procedures

Grow your career and make a difference working at the OSC.

* OSC Employees: please apply in Workday using the Browse Jobs feature within your Jobs Hub *

We thank all applicants for their interest in the Ontario Securities Commission. We will contact those selected for an interview.

The OSC is committed to diversity and providing an inclusive workplace and providing accommodation in accordance with the Accessibility for Ontarians with Disabilities Act and the Human Rights Code. It is our priority to ensure employment opportunities are visible and barrier-free to all under-represented groups including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the 2SLGBTQI+ community, to achieve an employee demographic profile reflective of the demographic profile of Ontarians.

The OSC is a proud partner with the following organizations: Ascend Canada, BlackNorth Initiative, Canadian Centre for Diversity and Inclusion, and Pride at Work Canada

If you require an accommodation during the recruitment process, please let us know by contacting our confidential inbox [email protected].  
 

Visit Accessibility at the OSC to review the OSC’s policies on accessibility and accommodation in the workplace.