General Purpose of the Job:
Support the Accounts Payable function by processing supplier invoices, assisting with employee expenses and corporate credit card reconciliations, and contributing to process improvement initiatives. The Accounting Clerk Student will work closely with the Finance team to help maintain accurate financial records while utilizing modern accounting technologies and automation tools to improve efficiency and data quality.
Essential Duties and Responsibilities
- Review and process supplier invoices through automated Accounts Payable systems, ensuring accuracy and completeness of financial records.
- Validate invoice information and supporting documentation prior to posting within the ERP system.
- Assist with employee expense reports and corporate credit card reconciliation processes.
- Monitor shared Accounts Payable communications and support the routing, organization, and prioritization of incoming request
- General Purpose of the Job: s.
- Investigate and resolve routine invoice, expense, and vendor-related discrepancies.
- Support month-end Accounts Payable activities and reporting requirements.
- Participate in Finance team meetings and contribute ideas for improving processes, controls, and efficiency.
- Assist with the adoption and enhancement of automation and AI-driven tools designed to streamline Accounts Payable workflows.
- Maintain organized electronic documentation and ensure compliance with company policies and procedures.
- Provide administrative and operational support to the Finance team as required.
- Backup to Reception
Occupational Health and Safety Act Responsibilities:
Workers have a general duty to protect their own health and safety and that of others around them. Workers must:
- Work in compliance to the Act and Regulations
- Use or wear any equipment, protective devices or clothing required by the employer
- Not move or make ineffective any protective devices or clothing required by the employer
- Report to the employer or supervisor any known hazards or missing or defective equipment or protective devices
- Report any known violation of the Act or regulations to the employer or supervisor
Workers should be proactive about health and safety. That means that workers must not only comply with the law, the employer’s policies and workplace procedures, but they should also make suggestions to improve health and safety. Workers may also bring health and safety concerns and suggestions directly to the Joint Health and Safety Representative (Members names are listed on the Health and Safety Bulletin Board).
Physical Demands
This position requires constant sitting with occasional standing and walking. It requires frequent cervical flexion, the chin to chest movement. Maximum lifting and carrying weights reach close to 35lbs, with the maximum pushing and pulling weights reaching 50lbs. Administration positions require constant forward reach with both arms. Constant grasping, handling, and use of fingers are required. Working in this position requires a very strong ability to work alone and self-supervise as well as the ability to supervise others. It also requires the ability to handle attention to detail, tight deadlines, responsibility and accountability and the ability to multi-task.
Education Requirements and Experience
- Minimum Diploma in Business Administration or Related Field OR Equivalent Specialized Experience OR
- Skills are required to perform multiple, administrative tasks with a need to periodically upgrade skills in order to meet changing job conditions
- 1 year minimum in an Accounts Payable role
For more information, visit our website at www.innovativeautomation.com.
If you require any accommodation during our recruitment process, please let us know.
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